Professional communication is essential in the fast-paced commercial world of today. The wording you choose in emails can have a big impact on the people you interact with—colleagues, clients, or stakeholders.
It’s important to convey your message in a way that promotes both your company and yourself, not simply yourself.
One common phrase that often pops up in business emails is “This is to inform.” While it’s functional, it can come off as a bit bland and robotic.
Given the significance of first impressions and maintaining a professional tone, it’s essential to have a repertoire of more polished alternatives at your disposal. That’s where we come in!
The goal of this post is to equip you with 10 professional ways to say “This is to inform” in your email writing. By diversifying your language, you’ll not only enhance your communication skills but also make your emails more engaging and effective.
Why Professional Email Communication Matters
Alright, let’s talk about why professional email communication is such a big deal. Think about it: every email you send is a reflection of you and your organization.
Whether you’re shooting off a quick note to a coworker or sending a detailed update to a client, the way you phrase things can really set the tone for your professional relationships.
First impressions count, and in many cases, your email is the first point of contact. You want to come across as competent, respectful, and clear.
Using professional language in your emails helps you achieve this. It shows that you take your communication seriously and that you respect the recipient enough to put thought into your message.
Now, here’s where it gets interesting. If you’re stuck using the same old phrases like “This is to inform,” your emails might start to sound repetitive and even a bit mechanical.
Not exactly the vibe you want to give off, right? That’s why mixing things up with some professional alternatives can make a huge difference.
The Pros and Cons of Using “This is to Inform You”
“This is to inform you” has its ups and downs in emails. On the plus side, it shows professionalism and respect. It’s great for formal emails where you’re sharing important news or updates. It also helps you sound clear and in charge, which is important in business.
But, some might find it too formal or cold, especially in casual or internal emails. In those cases, saying “I am writing to let you know” or “For your information” might be better.
Choosing to use “this is to inform you” depends on the situation and who you’re talking to. It’s a good way to be formal, but make sure it fits with your message’s tone and style.
Knowing when to use formal or casual language in emails is key for good work relationships and getting your point across. By understanding the good and bad of phrases like “this is to inform you,” you can pick the best words for your emails.
Top 10 Professional Ways to Say This is to Inform
Alright, now let’s get into the fun part – the list of alternatives. These phrases will help you sound more professional and keep your emails fresh and engaging. Ready? Let’s dive into the top 10 professional ways to say “This is to inform” in your email writing!
1. I Would Like to Notify You
One professional way to say this is to inform you is “I would like to notify you.”
Explanation: Use this phrase when you want to bring attention to an important piece of information in a formal but friendly manner.
Example: “I would like to notify you that the quarterly meeting has been rescheduled to next Friday.”
2. Please Be Advised
Please be advised is another professional way to say this is to inform you.
Explanation: This phrase is great for giving clear and direct instructions or information that needs to be noted carefully.
Example: “Please be advised that the new policy changes will take effect starting August 1st.”
3. I Am Writing to Let You Know
Another professional way to say this is to inform you is “I am writing to let you know.”
Explanation: Perfect for situations where you need to directly inform someone about a particular matter.
Example: “I am writing to let you know that your application has been approved.”
4. Kindly Be Informed
Explanation: Use this phrase when you want to maintain a polite and respectful tone while providing information.
Example: “Kindly be informed that the office will be closed on Friday for maintenance
5. I Am Pleased to Inform You
A positive and professional way to say this is to inform you is “I am pleased to inform you.”
Explanation: Best used when delivering positive news or information that you’re happy to share.
Example: “I am pleased to inform you that you have been selected for the award.”
6. This is to Let You Know
Another straightforward and professional way to say this is to inform you is “This is to let you know.”
Explanation: A straightforward phrase for ensuring the recipient receives the necessary information.
Example: “This is to let you know that the report is now available on the portal.”
7. We Would Like to Inform You
Explanation: Ideal for formal announcements from an organization or team. Example: “We would like to inform you that your request has been processed.”
Example: “We would like to inform you that your request has been processed.”
8. I Am Reaching Out to Inform You
I am reaching out to inform you is another professional way to say this is to inform you.
Explanation: Use this phrase when you want to add a personal touch to your communication.
Example: “I am reaching out to inform you about the upcoming changes in our schedule.”
9. Please Note
Please note is a concise and professional way to say this is to inform you.
Explanation: This phrase is effective for highlighting important details that require attention.
Example: “Please note that the deadline for submissions is July 20th.”
10. This is a Notification
Explanation: Use this phrase when you need to deliver formal notifications or alerts.
Example: “This is a notification that your account will be updated tomorrow.”
There you have it! Ten polished alternatives to the phrase “This is to inform” that will make your emails sound more professional and engaging. Try incorporating these into your next email and see the difference they make in your communication!
Tailoring the Phrase to the Situation
Choosing the right phrase in professional emails is key. It depends on the situation and the tone you want to convey information. The right words can make your message clear, polite, specific and effective.
Examples and Use Cases
Here are some ways to use “this is to inform you” alternatives in emails:
- Sharing Important Updates: “I wanted to let you know that…”
- Announcing Changes: “I am writing to inform you of…”
- Providing Information: “Please be advised that…”
- Requesting Action: “I am contacting you to…”
- Acknowledging Receipt: “I am writing to confirm that I have received…”
Choosing the right alternative makes your emails clear, professional, and relevant. It helps build trust, credibility, and encourages good communication.
It’s important to find a balance between being formal and friendly. The right words can make your emails more effective and improve collaboration. Thoughtful phrasing can greatly improve your professional emails.
Striking the Right Tone
Writing professional emails means finding the right mix of formality and friendliness. Using alternatives to “this is to inform you” can help. These options let you keep your email professional yet approachable.
When writing emails, think about who you’re sending them to. For emails to top bosses or new clients, a more formal tone is best. Using phrases like “I am pleased to inform you” or “I wanted to provide you with an update” can set the right professional tone.
But, if you’re emailing colleagues or clients you know well, a bit of casualness is okay. Saying “I wanted to let you know” or “I’m reaching out to share” can keep things formal but also friendly.
It’s important to keep your emails professional and formal, depending on the situation and who you’re talking to. Picking the right tone helps you share your message well and keep good professional relationships.
The aim is to be both informative and friendly in your emails. With the right tone, your emails will be effective and well-received.
Conclusion
Using different ways to say “this is to inform you” can make your emails more effective. Choosing the right phrase helps you sound formal, share information clearly, and even build stronger professional ties.
Whether you prefer short phrases like “I am writing to notify you” or something more personal, having many options lets you match your language to your message.
This shows you care about details and effective communication. It also makes a good impression on the people you email.
Learning to use varied language in emails is a key skill for success. By applying these tips, you’ll improve your emails. They will be clearer, more convincing, and memorable to your readers.
Call to Action
Now that you have these 10 professional ways to say “This is to inform,” it’s time to put them into practice! The next time you find yourself drafting an email, try out one of these alternatives and see how it transforms your communication.
Have you got your own go-to phrases for professional emails? Share them with us in the comments below! And if you found this post helpful, don’t forget to share it with your colleagues and friends who might benefit from it.
Let’s elevate our email game together! Happy writing!
